The Challenge
The client’s AP team was manually processing approximately 500 vendor invoices every month, primarily received through emails and PDF attachments.
Manual data entry, invoice validation, PO matching, and exception handling were consuming significant AP resources and resulting in processing turnaround times of 5–7 days.
The Magnifia Solution
Magnifia designed an AI-powered AP invoice automation solution integrated with D365FO. The solution combines:
- AI/OCR-based invoice data extraction
- Automated vendor and invoice validation
- PO and receipt matching
- Duplicate invoice detection
- PO and Non-PO invoice processing
- Exception-based workflow
- D365FO integration
- End-to-end audit trail
Process Flow
| Invoice Capture | → | AI Extraction | → | Validation | → | Exception Mgmt | → | D365FO |
↓
| Posting |
Business Impact
The transformation reduced invoice processing turnaround from 5–7 days to approximately 6–8 hours, while saving an estimated 40–60 AP hours every month.
The AP team could shift its focus from repetitive data entry to exceptions, approvals, vendor management, and financial controls.
The Magnifia Difference
We don’t just automate invoice entry. We redesign the invoice-to-posting process.
